How to create an invitation

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This article will provide all the information you need to know about invitations. You can also watch this video tutorial below.

What are they and when should I use them?

A new invitation can be created for every event, chat session or webcast you host. Whilst your main registration page should be generic, the invitation pages you create can display details such as date and time and specifically what the user is being invited to. You can create detailed emails to be sent to the user for each invitation and also set up a reminder email. Additionally, there is the opportunity to issue a post event email to those that didn't make it.

When the user clicks on the invitation URL, they will simply need to enter their email address and click an attend button. The system will then check to see if there is a profile for that user. If there is, there is no further action required for the user. If they are not already registered, then the system will automatically take them through to the main registration page to complete their details. Users completing the main registration page will also receive the registration email as well as the welcome email you set up as part of the invitation.

What are the real benefits of using invitations?

Invitations allow you to easily view RSVPs to individual events without needing to filter your main registration data to retrieve the same information. They also give you a very good indication as to the numbers you may have attending an individual event.

Here are the top benefits of using invitations:

Ability to track who goes to which day of the event
Helps you manage the numbers better per each day of the event
Provides your registrants with an iCal to save in their calendar - so they get an extra reminder about the day of your event
Gives you a better segmentation, stats and insight into the popularity of each day of your event
Gives you an easy option to follow up with those who RSVPd but didn’t attend to lure them back in for another day or next event
Provides you with the opportunity to ensure you have manageable numbers in the event for your staff to deal with
Most importantly it creates for a better user experience